Intro/Outro (00:01):
Welcome to Digital Transformers, the show that connects you with what you need to build, manage, and operate your digital supply chain. Join your host in a timely discussion on new and future business models with industry leading executives. The show will reveal global customer expectations, real world deployment challenges, and the value of advanced business technologies like artificial intelligence, blockchain, and robotic process engineering. And now we bring you Digital Transformers.
Kevin L. Jackson (00:32):
Hello, everyone. Kevin L. Jackson here, and I am here to get the opportunity to interview yet another leader in digital transformation. And, I tell you, this is really sweet to my heart. Okay. Many of you may not know is I did a lot of work in the intelligence community around geospatial data, GPS. And this interview is really with Vanessa Wieners. Right?
Vanessa Wieners (01:03):
You got it.
Kevin L. Jackson (01:05):
She had to give me some lessons there, IT SAP Operations Manager at Topcon Positioning System. And their company is all about GPS. Is that true?
Vanessa Wieners (01:19):
GPS and some more, yes.
Kevin L. Jackson (01:22):
GPS and more. So, you are a leading manufacturer in construction.
Vanessa Wieners (01:27):
Yes.
Kevin L. Jackson (01:27):
Geospatial and agriculture, and known for being innovative that enhances your technology, enhances workflows. Tell me more.
Vanessa Wieners (01:37):
Yeah. Well, you know, for example, in the construction world, you know, we are supporting and giving technology to our customers where they can visualize the construction site through, you know, sensors that are able to read the ground. Now, you know, the, I don’t know, project managers don’t have to be on site. You know, they can see it all through screen and find out how much the dozers, how much the amount of dirt they had taken out.
Kevin L. Jackson (02:05):
They don’t have to – okay.
Vanessa Wieners (02:05):
And they’re tracking down, yeah, the activity of all their equipment and what’s going on onsite. So that’s one tiny example of the kind of thing –
Kevin L. Jackson (02:15):
I guess that actually reduces the cost ‘cause you can plan much better ahead.
Vanessa Wieners (02:22):
Yeah. You can plan. You can, you know, determine the amount of dirt that you can recycle and take to other sites.
Kevin L. Jackson (02:29):
Oh, you recycle dirt.
Vanessa Wieners (02:30):
Well, we don’t recycle the dirt. You know, we help the customer to determine the amount of dirt they’re extracting and then to take it to other sites.
Kevin L. Jackson (02:39):
They can make –
Vanessa Wieners (02:39):
Yeah.
Kevin L. Jackson (02:40):
Take it to other sites. So, reuse the dirt. That’s a real – no, I mean, that’s a really important thing. You see these big construction sites and you actually wonder where does all the dirt go?
Vanessa Wieners (02:50):
Yes. Yes.
Kevin L. Jackson (02:51):
No, that seems like a very important aspect that people wouldn’t even think about.
Vanessa Wieners (02:55):
Right.
Kevin L. Jackson (02:57):
But you actually bring a lot of experience to leveraging SAP.
Vanessa Wieners (03:06):
Right.
Kevin L. Jackson (03:07):
But what’s your background and make you, you know, IT operations for SAP? That’s a huge responsibility.
Vanessa Wieners (03:15):
It is. I have a great team, though. You know, I have a team of 11, 12 between contractors and internal resources. I started with SAP like 20 years ago, not till this – this calls my age.
Kevin L. Jackson (03:30):
[Inaudible] You can strike that. Well, [inaudible] say that part.
Vanessa Wieners (03:36):
Yeah. Twenty or so years, you know, I started as a user essentially, you know, and slowly transitioned to a leader position. And here I am, you know, in charge of the ERP at Topcon, our main ERP, which is SAP, with all its modules to support the operation.
Kevin L. Jackson (03:54):
Wow. Yeah. So, you said all – which modules do you use at Topcon?
Vanessa Wieners (04:00):
Yes. Well, I guess if our audience is an IT audience, they will understand if I just say SD or do I need to say sales and distribution?
Kevin L. Jackson (04:09):
Yeah. You probably need to say sales and distribution.
Vanessa Wieners (04:11):
Yeah. Probably.
Kevin L. Jackson (04:11):
‘Cause a lot of my audience is a lot of decision makers, but in every industry vertical not just IT also.
Vanessa Wieners (04:19):
Okay. So, sales and distribution, materials management, you know, covers all the purchasing, planning, production planning. We have quality management, FICO. We have finance and controlling.
Kevin L. Jackson (04:31):
Okay.
Vanessa Wieners (04:31):
I don’t know if I’m leaving any out, but, yeah, that’s – whereas management, I think I missed that one.
Kevin L. Jackson (04:37):
So, you are using quite a bit of the suite.
Vanessa Wieners (04:41):
Yes. Of SAP, yes. Quite a bit.
Kevin L. Jackson (04:44):
So, you weren’t involved in the implementation of SAP at Topcon, right?
Vanessa Wieners (04:49):
Topcon. No. I joined I think five years after they had implemented it. Yeah.
Kevin L. Jackson (04:56):
How has it been when you got there? Were they pulling their hair out over SAP or were they happy with it? Or did you straighten them out? What was the culture around SAP?
Vanessa Wieners (05:06):
Well, I hope I had been helping to make it better. It was already good.
Kevin L. Jackson (05:10):
Okay.
Vanessa Wieners (05:10):
And, you know, people like it. I think SAP is, in my opinion, a good system to have and to be running at, in our case, manufacturing company. So, it was already in a good state. You know, I’m just helping to bring a little bit of structure on how we support it, right, and how we do other implementations or other projects related to SAP, right, to bring efficiency to the processes.
Kevin L. Jackson (05:37):
So, a little more on your role, your operations.
Vanessa Wieners (05:41):
Yes.
Kevin L. Jackson (05:41):
What does that encompass?
Vanessa Wieners (05:44):
A lot, I guess.
Kevin L. Jackson (05:45):
Everything. Everything.
Vanessa Wieners (05:47):
Everything. You know, we’re not Google obviously, right? So, my team, I mean, I mentioned it was 12 or 11 people, so I’m not sure to the eyes of many if that’s small or big, but we cover a lot, right. We do operations means. You know, we do the support, the daily support. If somebody cannot transact or there’s an error message in the system, we are immediately reacting to it and fixing it. We do change management. We do, you know, any enhancements or improvements to a process that requires a system change. We also do that. And we do strategic projects, right? We implement new modules like quality management. That’s a new one that we implemented maybe a year and a half ago or two. So that’s a little bit of a description of what my role means.
Kevin L. Jackson (06:36):
What’s your geographic scope to Topcon?
Vanessa Wieners (06:40):
Well, I cover the ERP system in Netherlands, Europe, a piece of Europe, and United States.
Kevin L. Jackson (06:48):
But Topcon itself is a global company, or?
Vanessa Wieners (06:50):
It is a global company. You know, our parent company is based in Japan.
Kevin L. Jackson (06:55):
Okay.
Vanessa Wieners (06:55):
But they have acquired subsidiaries across the globe. So, it’s about between 90, 93, 95 companies, subsidiaries.
Kevin L. Jackson (07:07):
Oh, okay.
Vanessa Wieners (07:07):
Yeah. Topcon Positioning.
Kevin L. Jackson (07:13):
So, it is really huge.
Vanessa Wieners (07:09):
It is big. It’s about 5000 employees.
Kevin L. Jackson (07:13):
Wow.
Vanessa Wieners (07:14):
Yeah.
Vanessa Wieners (07:15):
It is one of those companies you really never heard of, but it’s foundational to just about everything, isn’t it?
Vanessa Wieners (07:22):
Yes. Yes.
Kevin L. Jackson (07:22):
You must like working there.
Vanessa Wieners (07:24):
I do. I do. The culture is also very nice. You know, it’s family-oriented. You know, they care about the employees. So, I’m really enjoying it. And I have a – like I said, I have a great team and a great boss. That’s also helpful.
Kevin L. Jackson (07:38):
I will make sure it is – yeah. We’ll make sure to get them a copy of this.
Vanessa Wieners (07:43):
Please.
Kevin L. Jackson (07:47):
So, what is your real business model of Topcon? Who do you sell to? Who do you support? I mean –
Vanessa Wieners (07:55):
Yeah. You know, the customer base I would say it’s also some, you know, you wouldn’t think of, farmers. We have our dealers. You know, there’s a dealer base, but we have the end customer, which are the farmers who are actually using, you know, the tractors on the field and they have to interact with the technology and the construction base, as I was explaining earlier. You know, we have those construction sites, or, you know, if I tell my kids because they’re asking me like, what do you do, mom? What do you do?
Kevin L. Jackson (08:26):
Yeah. What did mommy do?
Vanessa Wieners (08:28):
We’re, you know, driving on the road, and, you know, I see those engineers, right, doing measurements with those tripods. And I tell, you see that? That’s what I do. Yeah.
Kevin L. Jackson (08:39):
But you never come home dirty.
Vanessa Wieners (08:42):
Exactly, right? You’re not wearing the helmet. Yeah.
Kevin L. Jackson (08:47):
Wow. That’s huge. And when you talk about culture, I mean, your parent company is Japanese.
Vanessa Wieners (08:55):
Yes.
Kevin L. Jackson (08:55):
You cover the Netherlands and the United States.
Vanessa Wieners (08:58):
Yes.
Kevin L. Jackson (08:59):
So, I imagine culture, differences in culture –
Vanessa Wieners (09:04):
Yeah.
Kevin L. Jackson (09:04):
As an important aspect of your business.
Vanessa Wieners (09:08):
Yes. Yeah. We have, you know – it’s a multicultural company, right, as you mentioned, Japanese. Now we have Europeans. And within Europe we have a diversity, you know, right? We have the Netherlands. We have Germany as well. They have a little, another ERP system, but, you know, we have different cultures. And then, you know, in the United States by itself, it’s already diverse, right? So, in that sense, there’s a lot of, you know – forgot the word – inclusion.
Kevin L. Jackson (09:44):
Inclusion, okay.
Vanessa Wieners (09:44):
Yes. Yes. And diversity rights in that company.
Kevin L. Jackson (09:47):
That’s an important part of any business – diversity and inclusion.
Vanessa Wieners (09:49):
Oh, yeah.
Kevin L. Jackson (09:50):
And equity.
Vanessa Wieners (09:52):
Yes. Yes. Diversity can, believe it or not, support on revenue as well.
Kevin L. Jackson (09:56):
Oh, but, okay. Well, speaking about that you said that you joined Topcon after they had already sort of implemented SAP. But in your business, you work in sort of a different area. So, what does digital transformation mean to you in your business?
Vanessa Wieners (10:22):
Well, for me, in specific, I think it has two meanings, you know, from an internal point of view. Like I said, we drive the operation of the company where we have to, or part of my job as well is to try to find technology that will support the business, right, and now talking about transitioning from ECC to S4 HANA, right, that’s a digital transformation for us where we are looking into bringing efficiency to a lot of the processes that we are currently having. So that’s an aspect of digital transformation. On the other hand, we also bring maybe, well, it is intentional. I don’t know if the customer will see it that way.
Kevin L. Jackson (11:06):
Okay.
Vanessa Wieners (11:07):
But we bring digital transformation to them, right? Let’s go back to the example of the farmer. You know, who would’ve ever thought that they can now with sensors to scan, you know, the field and find out if the crops are ready or they need more fertilizer, you know? And now they’re able to use that technology. So, they, by themselves, are also in a digital transformation, right, incorporating our products to their daily job.
Kevin L. Jackson (11:37):
So, you threw out an acronym there, ECC, that is the previous version of SAP.
Vanessa Wieners (11:40):
Yes. Yes.
Kevin L. Jackson (11:47):
So, now you’re transitioning from that to S4 HANA, the cloud based.
Vanessa Wieners (11:49):
Right.
Kevin L. Jackson (11:50):
Any issues with that? Is that –
Vanessa Wieners (11:53):
Not yet.
Kevin L. Jackson (11:55):
Well, I mean, just getting started, a lot of people are scared to go to the cloud. I mean, most, I don’t know about Topcon, but most companies have on premise, keep all their data on premise. And now going to the cloud, is that – did you have your own data centers and now you’re transitioning to the cloud?
Vanessa Wieners (12:15):
Right. Part of that, yes. We are already running a part of our business in S4 HANA cloud. The portion that I am running right now is the one that is in transition, right, to go to the cloud.
Kevin L. Jackson (12:28):
Okay.
Vanessa Wieners (12:29):
Yeah. So, yes, there’s still a lot of decisions to be made. We’re in that process. I think we are now in a good place of understanding what that means, right? We have started a few activities internally such as, you know, cleaning our core ERP, trying to look into options for master data management, you know, looking into options for archiving, everything that can prepare us, you know, for a better journey to that transformation.
Kevin L. Jackson (13:02):
So, in the end, it’s all about the data, right? And you mentioned cleaning the data so that you can leverage it better in the cloud. That’s a lot of hard work, isn’t it?
Vanessa Wieners (13:18):
It is.
Kevin L. Jackson (13:19):
Wouldn’t be scared to do that?
Vanessa Wieners (13:22):
I think it’s – yeah. You know, when you talk about it, it can be daunting. Yeah. Right? Like, “Oh, my God, that’s a big effort.” We’re not executing that exercise yet. You know, we’re planning to get there. But so far, again, with the research that you have to, you know, start doing, you get to understand what steps you need to follow, right, to get there.
Kevin L. Jackson (13:46):
Oh, so it’s a lot of education.
Vanessa Wieners (13:49):
It’s a lot of education.
Kevin L. Jackson (13:49):
Across your organization.
Vanessa Wieners (13:51):
Yeah.
Kevin L. Jackson (13:51):
This is really change management. How did it affect your culture?
Vanessa Wieners (13:56):
Well, you know, I think we are in the process of learning, you know, including change management, right? Everybody is – and again, you know, that’s where the transformation is happening, right? Because I think with a digital transformation, you have to have change management, right? You have to get your stakeholders involved so that they can support this. And we are in the process of, you know, doing that. So how is it changing right now? I think we will see the change in the coming months or when the project is being executed, right, the efforts that we are doing right now to pull them in and to explain what this journey is about.
Kevin L. Jackson (14:35):
I imagine the executives are important to this. What is their role in your viewpoint?
Vanessa Wieners (14:43):
Yeah. In my point of view, everything starts from up to down, right?
Kevin L. Jackson (14:46):
Okay.
Vanessa Wieners (14:47):
Yeah. So, if they’re not buying in, you know, then it’s not going to work. So, I think, you know, that’s part of the transformation as well, having their buy-in and support the project.
Kevin L. Jackson (15:00):
And education. I guess that’s –
Vanessa Wieners (15:02):
And education. Yeah. There’s a lot of education.
Kevin L. Jackson (15:04):
How do that? How do you do that?
Vanessa Wieners (15:05):
Well, the approach that we’re trying to do right now is socializing what this means. You know, bringing it – learning about tools ourselves, right, my team and myself, learning what’s out there. SAP has been very helpful, right, in providing some of those tools so that we can start learning and also bringing our user base to experience that. Right?
Kevin L. Jackson (15:31):
Oh, so this is really a journey. And it’s not just Topcon. You have to teach your customers.
Vanessa Wieners (15:39):
Yeah.
Kevin L. Jackson (15:39):
How is that going? Is that easy? Is it easy for them to accept? Do you have to force it on them?
Vanessa Wieners (15:47):
At this point, I guess the customer is not impacted, and I don’t think that they will ever, ever, well, right?
Kevin L. Jackson (15:53):
Oh, okay.
Vanessa Wieners (15:55):
This is more a digital transformation internally for us to be able to deliver those products, you know, to the customer.
Kevin L. Jackson (16:02):
So, but there’s a whole ecosystem around it, right? You have, I guess, suppliers –
Vanessa Wieners (16:10):
Right.
Kevin L. Jackson (16:10):
That you have to link to. Does it affect them in any way?
Vanessa Wieners (16:14):
Potentially.
Kevin L. Jackson (16:16):
You laugh.
Vanessa Wieners (16:17):
Yes. Yeah. Because, you know, somehow, they have to follow our journey, right? The technology, the evolution, you know, has to evolve. You know, the technology has to evolve. So yes, absolutely, it’s going to have an impact. And we will have to include them in this journey, right?
Kevin L. Jackson (16:38):
Okay. That’s really important. And SAP is helping you with that. How do they help you? This is an important relationship to you.
Vanessa Wieners (16:47):
It is, it is. We started to have more often conversations, you know, what tools are out there. I am lucky to have a very good customer support. So, they’re helping us, you know, like I said, providing tools, links to information. There’s a lot of reading that needs to happen.
Kevin L. Jackson (17:06):
A lot of reading.
Vanessa Wieners (17:08):
Yeah. Yeah. But it’s very useful so far. You know, they’re helping us in the journey.
Kevin L. Jackson (17:13):
So are you working with an SAP partner in the journey and implementation and –
Vanessa Wieners (17:18):
Not yet.
Kevin L. Jackson (17:19):
In transition.
Vanessa Wieners (17:19):
Not yet, not at this point, not at the phase that we are in. We don’t have a partner yet.
Kevin L. Jackson (17:25):
So what do you see as your journey? You know, what’s next?
Vanessa Wieners (17:30):
Well, we are in a, what we call, like the first phase of the project where we are preparing our system, preparing our people, preparing our teams to start that journey. So, I guess the next step, we’ll actually execute it right to get into project mode and transition to the new technology, right, SAP to S4 HANA.
Kevin L. Jackson (17:53):
Well, great. So, do you see this as a competitive move? Is it helping you? You know, clearly other companies in your industry are seeing this and wonder if it’s something that they should do. But do you see it as something that’s making you distinct within your industry? Or is it just something that you have to do?
Vanessa Wieners (18:25):
A little bit of both, I guess.
Kevin L. Jackson (18:25):
Ah, okay.
Vanessa Wieners (18:27):
Yeah. We have to transition to S4 HANA at some point. You know, the question is when and I think the when for us is almost now, right, and we’re doing that at this moment. Right? We’re planning on how to get there.
Kevin L. Jackson (18:43):
Okay. So, if someone, another company is in a similar position, what would be your recommendations to them? I mean, you have, you know, a lot of experience with SAP and many may be actually afraid of taking these big steps. You know, what’s your recommendation? How should a company look towards their journey in this digital transformation in SAP? I mean, it’s – what would you say?
Vanessa Wieners (19:20):
I would say start doing research. Start reaching out to your SAP account executive, asking questions. You know, what can they do for you? How can they help you? And again, it’s a lot of reading, right? Understanding what the change means, what it will bring to your company, and also socializing it with your business stakeholders. Because at the end of the day, you know, they have to be on board. They have to understand what the system is, how the system is going to change, and what the system, the new system will bring so that they can feel comfortable. Right? It’s not an easy journey, especially when there’s change. And that’s a lot of work that needs to happen. I’m here, you know, in stop fire. I’m not sure if I’m supposed to say.
Kevin L. Jackson (20:10):
No. Absolutely. That’s fine.
Vanessa Wieners (20:11):
I’m here in [inaudible], and I’m trying – that’s one of the ways of our company to support that we get more educated on, you know, what’s coming. You get to meet customers, other customers, other companies that have gone through the journey or are going through the journey. And you sit down and listen and take notes and see what can work for our company and for our team, right, and try to apply it.
Kevin L. Jackson (20:42):
So it’s really an education opportunity.
Vanessa Wieners (20:44):
Oh, yeah. Yeah. Yeah. Definitely it is.
Kevin L. Jackson (20:47):
So, as you go through the journey and dealing with this ERP digital transformation, how is it really affecting your other business processes?
Vanessa Wieners (21:04):
Within the company you meant?
Kevin L. Jackson (21:05):
Yeah, within the company.
Vanessa Wieners (21:06):
Well, you know, that’s a part that you have to analyze, right? You have to understand where are your pain points and try to tackle those as much as possible before you start a journey, right? Because that’s part of the preparation, you know, not only system-wise, but also process-wise, where you have to check your old practices, you know, what you used to do and you still doing. Is it, you know, a better way to do it? Almost all the time, there is a better way to do things. We just need to, you know, be a little bit more open and understanding what can be changed to make it better. So, it does impact the business processes.
Kevin L. Jackson (21:51):
Well, we’re coming to the end. We don’t have a lot of time, but one thing I’m very interested in sort of pulling the string on in this transition are templates. I mean, SAP talks about how they provide templates on industry best practice. But sometimes these templates aren’t what you did before. They’re different than what you did before. And you have to, I guess, convince people to either change or, you know, it’s my way at a highway. Is that what you do? How do you get people to change?
Vanessa Wieners (22:30):
Well, that’s a lot of education, and I think it has to come from the top and down, right, to support it. Not that they are the ones implementing the change, but to support it, to say, okay, we’re going to follow best practices. We are going to follow, you know, what the industry out there is doing whenever possible, right? Because every industry has their own, and companies’, uniqueness, right? So, Topcon doesn’t escape from that, right? We have our uniqueness and we have to adapt to that uniqueness. But wherever we can apply best practices, then, you know, that should be the direction, right? And then everybody needs to be on board to make it work, otherwise it will not work.
Kevin L. Jackson (23:09):
Great. Great. So as we come to a close, how could people learn more about Topcon and maybe even reach out to you?
Vanessa Wieners (23:18):
Yes, I do have a LinkedIn profile.
Kevin L. Jackson (23:20):
Okay.
Vanessa Wieners (23:20):
I guess that’s the where, you know, to go. And of course, you can find Topcon Solutions – Positioning, sorry, in LinkedIn as well, and topconpositioningsystems.com. You can find it there.
Kevin L. Jackson (23:34):
Did we miss anything? Any secrets?
Vanessa Wieners (23:36):
No. I don’t think so.
Kevin L. Jackson (23:37):
No. No secrets.
Vanessa Wieners (23:38):
No secrets.
Kevin L. Jackson (23:37):
Oh, thank you very much, Vanessa, for spending the time with us, and thank you for joining Digital Transformers once again and learning how the GPS industry is being changed, digitally changed from the viewpoint of ERP and SAP. So, thank you very much, and we’ll see you on the next Digital Transformers.
Intro/Outro (24:06):
Thank you for supporting Digital Transformers and for being a part of our global Supply Chain Now community. Please check out all of our programming at supplychainnow.com. Make sure you subscribe to Digital Transformers anywhere you listen to or view the show, and follow us on Facebook, LinkedIn, Twitter, and Instagram. See you next time on Digital Transformers.